Marketplace Vendors & Booth Exhibitors

BOOTH CATEGORIES & FEES

NEW THIS YEAR! EARLY BIRD DISCOUNT ($50) FEBRUARY 1ST - 29TH, 2024

Please note that CDBF can offer payment plans for vendors in need. Please reach out to our Marketplace Coordinator at, Marketplace@cdbf.org, for more information.

CRAFT TENT VENDORS

Your business/organization must be a small craft business that does not have a brick and mortar (No commercial companies are allowed in this location). Craft tent vendors will be expected to table all day Saturday & Sunday. You will receive two (2) chairs and one (1) six (6) ft table which will be located under one of our large 20x20 Craft Tents.
FEES:
6’ Table in Community Tent - $200

NON-PROFIT BOOTH

Your business/organization must be a 501(c)(3) non-profit organization. You will need to provide a copy of your IRS Letter of Determination 501(c)(3) non-profit status when you submit your agreement if accepted.
FEES: (All equipment provided by vendor)
10’ x 10’ Space - $300
10’ x 20’ Space - $400

NEW THIS YEAR! Get a space in our non-profit community tent! (Large community tent with table (1) & chairs (2) provided. No set up required!)

6’ Table in Community Tent - $200

GOVERNMENT/STATE ENTITIES

Your business/organization is a government or state organization (ex. Department of Public Health)

FEES:
10’ x 10’ Space - $450
10’ x 20’ Space - $550

ASIAN MARKETPLACE BOOTH

This category primarily features businesses and organizations offering goods and services that showcase Asian culture, both in its modern and traditional forms. Additionally, we have a secondary category with limited space available for diverse, BIPOC, and woman-owned businesses that highlight a variety of other cultural backgrounds 
FEES:
10’ x 10’ Space - $600
10’ x 20’ Space - $800
10’ x 30’ Space - $1000
10’ x 40’ Space - $1200
20’ x 20’ Space - $1400

COMMUNITY BUSINESS BOOTH

This category is designed for independently owned and operated brick-and-mortar community businesses or consultants selling products and services. Space in the community business area is limited, particularly for companies offering non-Asian products/services. Chain or franchise businesses do not fall under this category and must contact Executive Director Sara Moore at Sara@cdbf.org for information on sponsorship opportunities.

FEES:
10’ x 10’ - $1500

LARGER BOOTHS

Please call or email for more information.

APPLICATION DEADLINE : April 26, 2024

Applications received after April 26, 2024 will be treated as a rolling acceptance.

ADDITIONAL FEES:
Application Fee
$35 non-refundable. Separate from booth fee.
Damage Deposit
$50 (in check form) refundable after event – provided there is no trash or turf damage in your booth.
Electricity
If electrical is needed there is an additional cost of $100 per 20 amp/110 volts (standard household outlet), and $200 per 220 volt service( larger dryer style plug outlet). No personal generators are allowed. Electrical order forms will be sent with agreements to those accepted. Payment required at time of agreement submission.

Vendor Responsibilities:

• Vendors are responsible for set-up, operation, maintenance and tear down of their booth area.

• Vendors are responsible for providing all equipment INCLUDING tent (canopy with sides), tables, chairs, etc. Please be advised that Sloan’s Lake Park has a strict “No Staking” rule, so all tents (no matter what size) must be secured with weights (concrete weights, water barrels, sand bags, etc.). If you need to rent tents, sidewalls, tables, chairs or other equipment, CDBF will offer a suggested rental company in your acceptance packet.

• Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation. You must have a City of Denver sales tax license or a Special Event Sales Tax account if you are selling merchandise/goods. Vendors are responsible to report, collect, and pay all applicable city and state sales tax after the festival concludes.

• Vendor must obtain general liability insurance of no less than $1,000,000, naming the Colorado Dragon Boat Festival as additional insured. If your business/organization does not have insurance, CDBF can assist in finding insurance companies that can provide economical insurance for a weekend event.

• Subletting or booth sharing is not permitted without prior permission of CDBF.

• The vendor shall comply, and shall direct all vendor affiliates to comply with, any and all local and state regulations with respect to health and safety regulations and/or temporary orders, including, but not limited to, any regulations or orders related to COVID-19 or any other health concerns.

Application Process – It’s Simple:

Apply. Be Accepted. Receive Acceptance Packet. Fill Out Agreement and Forms & Pay Fees.

• APPLY NOW – Pay the non-refundable application fee and be considered for selection as a 2024 Marketplace Vendor.

• FEBRUARY 1st - 29th, 2024 – Early Bird Discount ($50 discount)

• APRIL 26th, 2024 – APPLICATION DEADLINE

• MAY 10th, 2024 – Acceptance notifications will be emailed.

• WEEK OF MAY 20th – Vendor Acceptance Packets will begin to be emailed. Packets will include vendor agreement, equipment rental form, electrical request form and other important information.

VENDOR CANCELLATION POLICY

The $35 application fee is non-refundable and is not applied to the total booth fee.
Cancellations by June 3rd, 2024 will receive a 100% refund minus a $50 cancellation fee.
Cancellations between June 4th-14th, 2024 will receive a 50% refund minus a $50 cancellation fee.
Cancellation after June 15th, 2024 will not be refunded.

CDBF Services:

CDBF’s goal is to provide a wide variety of Asian products and services to festival-goers and to provide a profitable and enjoyable experience to vendors. CDBF actively promotes and markets to an ethnically diverse and well-educated customer base. CDBF provides security, staff patrols and trash pick-up to maintain a clean, well-run, family oriented festival.

CDBF can offer payment plans for vendors in need. Please reach out to our Marketplace Coordinator at, Marketplace@cdbf.org, for more information.

Exhibitor Selection Criteria:

The Selection Committee, will evaluate and select applicants to participate as vendors. Selection criteria is based on appropriateness to the festival mission, development of a diverse Marketplace, past history of festival participation and adherence to regulations set by the state, city and festival management.

​Please note, due to the family atmosphere of our festival, we are unfortunately not accepting vendors of THC or hemp products. We appreciate your interest and support!

How to Avoid Fines through Licensing & Compliance Recording (Highly Recommended for all Vendors to watch)

https://www.youtube.com/watch?v=KAT2-TgYSgo

Vendor Coordinator
E-mail: marketplace@cdbf.org
Phone: 303-953-7277

Colorado Dragon Boat Festival
3000 Youngfield Street, Suite 140
Wheat Ridge, CO 80215

www.cdbf.org
Email: info@cdbf.org
Office Phone: 303-953-7277