If you have been accepted as a vendor, please read carefully for your next steps, including form submission and payment details.
Vendor Acceptance
1. Email Notification
You will receive an email notification from our Vendor Coordinator about being selected to participate at this year's festival. This email will include the total cost of fees, and links to your Digital Vendor Folder and an online Vendor Portal, where you can download all required forms and review festival logistics information.
2. Payment
Once accepted, we will charge your card based on the payment plan you've chosen. Full payment plans will be charged full booth costs and any applicable fees, such as refrigerator space and electricity. Half payment plans will be charged half of the total amount, then the other half on May 1, 2019. Once charged, your payment information will be encrypted.
Payment by Check
If paying by check, you must send three separate checks. Your payment must be postmarked within 10 days of your acceptance date. For example, if you are accepted on March 1, your payment must be sent no later than March 11.
Please write three separate checks for
1) Half of your total payment to be deposited immediately
2) Half of your total payment to be deposited May 1, 2020
3) Marketplace: $50 refundable damage deposit OR Food Vendor: $200 refundable damage deposit check
3. Submit Required Forms
You must upload all required forms into your Vendor Folder by May 1, 2020. A link will be provided to you in your acceptance email.
Marketplace Vendor
1) Marketplace Letter of Agreement
2) Denver City & County Sales Tax Info - Required if conducting sales at your booth.
3) Insurance Certificate - General liability. No less than $1,000,000. Must name Colorado Dragon Boat Festival as additional insured.
4) Electricity Form - Required if using electricity. You must bring your own extension cords.
5) Equipment Rental Form - Optional. If booth equipment and set up are needed. Submit directly to info@chairrentaldenver.com.
Taste of Asia Food Vendor
1) Taste of Asia Letter of Agreement
2) Temporary Food License OR Mobile Food Vending License - Must apply through Denver Excise and Licenses.
4) Insurance Certificate - General liability. No less than $1,000,000. Must name Colorado Dragon Boat Festival as additional insured.
5) Electricity Form - Personal generators are not permitted for safety and liability reasons. You must bring your own extension cords.
6) Fire Permit - Apply through Denver Fire Department.
7) Equipment Rental Form - Optional. If booth equipment and set up are needed. Submit directly to info@chairrentaldenver.com.
Refunds
Before May 1 - 100% Refund
After May 1 - 50% Refund
After June 1 - No refunds available
Please note, application and processing fees cannot be refunded. If you request a refund before June 1, it will include any payments you've made for your booth, electrical, and refrigerator space fees.
1. Email Notification
You will receive an email notification from our Vendor Coordinator about being selected to participate at this year's festival. This email will include the total cost of fees, and links to your Digital Vendor Folder and an online Vendor Portal, where you can download all required forms and review festival logistics information.
2. Payment
Once accepted, we will charge your card based on the payment plan you've chosen. Full payment plans will be charged full booth costs and any applicable fees, such as refrigerator space and electricity. Half payment plans will be charged half of the total amount, then the other half on May 1, 2019. Once charged, your payment information will be encrypted.
Payment by Check
If paying by check, you must send three separate checks. Your payment must be postmarked within 10 days of your acceptance date. For example, if you are accepted on March 1, your payment must be sent no later than March 11.
Please write three separate checks for
1) Half of your total payment to be deposited immediately
2) Half of your total payment to be deposited May 1, 2020
3) Marketplace: $50 refundable damage deposit OR Food Vendor: $200 refundable damage deposit check
3. Submit Required Forms
You must upload all required forms into your Vendor Folder by May 1, 2020. A link will be provided to you in your acceptance email.
Marketplace Vendor
1) Marketplace Letter of Agreement
2) Denver City & County Sales Tax Info - Required if conducting sales at your booth.
3) Insurance Certificate - General liability. No less than $1,000,000. Must name Colorado Dragon Boat Festival as additional insured.
4) Electricity Form - Required if using electricity. You must bring your own extension cords.
5) Equipment Rental Form - Optional. If booth equipment and set up are needed. Submit directly to info@chairrentaldenver.com.
Taste of Asia Food Vendor
1) Taste of Asia Letter of Agreement
2) Temporary Food License OR Mobile Food Vending License - Must apply through Denver Excise and Licenses.
- Affidavit of Commissary
- Temporary Restaurant Acknowledgment Letter (Does not apply to food trucks)
4) Insurance Certificate - General liability. No less than $1,000,000. Must name Colorado Dragon Boat Festival as additional insured.
5) Electricity Form - Personal generators are not permitted for safety and liability reasons. You must bring your own extension cords.
6) Fire Permit - Apply through Denver Fire Department.
7) Equipment Rental Form - Optional. If booth equipment and set up are needed. Submit directly to info@chairrentaldenver.com.
Refunds
Before May 1 - 100% Refund
After May 1 - 50% Refund
After June 1 - No refunds available
Please note, application and processing fees cannot be refunded. If you request a refund before June 1, it will include any payments you've made for your booth, electrical, and refrigerator space fees.
