Applications open Feb 1-April 12, 2019. Please read through our application requirements carefully. An application form is available at the bottom of the page.
Application Information & Requirements
The mission of the Colorado Dragon Boat Festival is to build bridges of awareness, knowledge and understanding between the diverse Asian Pacific American (APA) communities and the general public through cultural education, leadership development, and athletic competition.
An annual highlight for many visitors to the Colorado Dragon Boat Festival (CDBF) is the Taste of Asia food courts, where people can dine and sample a variety of Asian cuisines that they may not have tasted before. Over the years, the Taste of Asia has introduced folks to food from Thailand, India, Philippines, Laos, Hawai’i, Korea, Vietnam, Japan and more. Are you a restaurant owner or caterer who wants to share your Asian ethnic expertise with over 100,000 appreciative spectators over a summer weekend? We also serve non-Asian food items so no one goes home hungry! Now’s your chance to apply!
An annual highlight for many visitors to the Colorado Dragon Boat Festival (CDBF) is the Taste of Asia food courts, where people can dine and sample a variety of Asian cuisines that they may not have tasted before. Over the years, the Taste of Asia has introduced folks to food from Thailand, India, Philippines, Laos, Hawai’i, Korea, Vietnam, Japan and more. Are you a restaurant owner or caterer who wants to share your Asian ethnic expertise with over 100,000 appreciative spectators over a summer weekend? We also serve non-Asian food items so no one goes home hungry! Now’s your chance to apply!
2019 Colorado Dragon Boat Festival Dates
Hours of Operation:
Saturday, July 27th, 10am - 7pm
Sunday, July 28th, 10am - 5pm
Vendor Area Setup
Friday, July 26, 4:00-8:30pm
Saturday, July 27, 7:30-9:00am
Vendor Area Tear Down
Sunday, July 28 5:30-8:30pm
Hours of Operation:
Saturday, July 27th, 10am - 7pm
Sunday, July 28th, 10am - 5pm
Vendor Area Setup
Friday, July 26, 4:00-8:30pm
Saturday, July 27, 7:30-9:00am
Vendor Area Tear Down
Sunday, July 28 5:30-8:30pm
2019 TASTE OF ASIA FOOD VENDOR BOOTH FEES
BOOTHS & FEES
10’ x 10’ Reduced Fee - $500
10’ x 10’ - $700
10’ x 20’ - $1025
APPLICATION DEADLINE: ***FRIDAY, APRIL 12, 2019, 11:59 pm Mtn Time ***
Applications received after April 12 will be placed on a waiting list for consideration as space becomes available.
If accepted, your agreement, forms and booth fees are due on June 14.
10’ x 10’ Reduced Fee - $500
- This incentive is for food vendors who use a credit card system for payment and will print out both daily cash and credit transactions from the festival for CDBF. This will allow us to gain more knowledge about the effectiveness of certain menu items and peak selling times.
- Please note that you will have the option to rent a cashless payment system from CDBF during the festival. There will be a deposit fee that is refunded to you with the return of the payment system.
10’ x 10’ - $700
- This price is for food vendors who do not have a credit card system and/or cannot provide a report of all daily transactions for CDBF.
10’ x 20’ - $1025
APPLICATION DEADLINE: ***FRIDAY, APRIL 12, 2019, 11:59 pm Mtn Time ***
Applications received after April 12 will be placed on a waiting list for consideration as space becomes available.
If accepted, your agreement, forms and booth fees are due on June 14.
Customers & Commissions:
Food vendors will serve their customers and accept cash/credit cards for food sales. At the end of each event day, food vendors will pay CDBF a 10% commission based on your net sales.
Vendor Responsibilities:
Mandatory Food Vendor Meeting and Permitting:
All food vendors who are selected to participate in the festival will be required to attend a food vendor orientation meeting prior to the event. This meeting will go over expectations and requirements for food vendors, and will include an opportunity to hear from representatives from the health department, fire department and generator provider.
If you cannot attend a meeting, you must schedule a phone conference call to go over this year's requirements.
Refrigerator Truck:
CDBF provides a refrigerator truck for food vendors to store their items that need to be refrigerated on-site during the event. Vendors may rent space in the truck for an additional $50. A form to secure this space will be available upon acceptance. Space is limited, on a first come, first served basis.
Electricity & Propane:
If you require electricity for your booth, there is an additional cost. Cost is $100 per 20 amp/110 volt services and $200 per 220 volt service or hardwiring. No personal generators are allowed. Electricity request order forms will be sent to those who are accepted. Food vendors will provide and supply their own propane if required for cooking. Denver Fire Department will be on-site to inspect your operations.
Application Process – It’s Simple:
Apply. Be Accepted. Receive Acceptance Packet. Fill Out Agreement and Forms. Pay Fees.
VENDOR CANCELLATION POLICY
The $35 application fee is non-refundable and is never applied to the total booth fee.
Cancellations before June 14 will receive a 100% refund minus a $50 cancellation fee.
Cancellations from June 15-30 will receive a 50% refund minus a $50 cancellation fee.
Cancellations July 1 or later cannot be refunded.
CDBF Services:
CDBF’s goal is to provide a wide variety of foods to festival-goers, and to provide a profitable and enjoyable experience for food vendors. CDBF actively promotes and markets to an ethnically diverse and well-educated customer base. CDBF provides security, staff patrols and trash pick-up to maintain a clean, well-run, family oriented festival.
Food Vendor Selection Criteria:
The Selection Committee, will evaluate and select applicants to participate as vendors. Selection criteria is based on appropriateness to the festival mission, development of a diverse Taste of Asia food courts, past history of festival participation and adherence to regulations set by the state, city and festival management.
All food vendors must send in photos of your food presentation AND booth area/décor so the selection committee can distinguish the differences between similarly named items such as eggrolls, spring rolls, BBQ sticks, etc. If you participated last year, we kindly request that photos be updated and resubmitted again this year. Photos of your food items are vital! Follow application instructions and submit all information requested, otherwise your application could be rejected.
CDBF will manage all beverage sales. Sale of any type of beverage is prohibited unless pre-approved by CDBF.
Recycling Program:
The Colorado Dragon Boat Festival takes a very proactive and committed stance pertaining to environmentally sound practices. Continuing with our green efforts from many years ago, the purpose of this program is to utilize recycled materials wherever possible; and to minimize the amount of non-recyclable waste generated by the event. All food vendors are required to participate in this program, which has the following requirements:
Vendor Coordinator
E-mail: marketplace@cdbf.org
Phone: 303-953-7277
Dragon 5280: Colorado Dragon Boat Festival
3000 Youngfield Street, Suite 350
Wheat Ridge, CO 80215
www.cdbf.org
Email: info@cdbf.org
Office Phone: 303-953-7277
Food vendors will serve their customers and accept cash/credit cards for food sales. At the end of each event day, food vendors will pay CDBF a 10% commission based on your net sales.
Vendor Responsibilities:
- Vendors are responsible for set-up, operation, maintenance and tear down of their booth area.
- Vendors are responsible for providing all equipment INCLUDING tent (canopy with sides), tables, chairs, etc. Please be advised that Sloan’s Lake Park has a strict “No Staking” rule, so all tents (no matter what size) must be secured with weights (concrete weights, water barrels, sand bags, etc.). If you need to rent tents, sidewalls, tables, chairs or other equipment, CDBF will offer a suggested rental company in your acceptance packet.
- Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation. Food vendor shall satisfy all City of Denver Environmental Heath and Fire Department requirements and permits. Vendor must also have a City of Denver sales tax license if you are selling merchandise/goods.
- Vendor must obtain general liability insurance of no less than $1,000,000, naming the Colorado Dragon Boat Festival as additional insured. If your business/organization does not have insurance, CDBF can assist in finding insurance companies that can provide economical insurance for a weekend event.
- Subletting or booth sharing is not permitted without prior permission of CDBF.
- Food vendors shall not sell any beverages without obtaining prior approval from CDBF.
- Vendors must pay a $200 damage deposit fee. If the booth space is left clean and with no turf damage, your damage deposit will be refunded.
Mandatory Food Vendor Meeting and Permitting:
All food vendors who are selected to participate in the festival will be required to attend a food vendor orientation meeting prior to the event. This meeting will go over expectations and requirements for food vendors, and will include an opportunity to hear from representatives from the health department, fire department and generator provider.
If you cannot attend a meeting, you must schedule a phone conference call to go over this year's requirements.
Refrigerator Truck:
CDBF provides a refrigerator truck for food vendors to store their items that need to be refrigerated on-site during the event. Vendors may rent space in the truck for an additional $50. A form to secure this space will be available upon acceptance. Space is limited, on a first come, first served basis.
Electricity & Propane:
If you require electricity for your booth, there is an additional cost. Cost is $100 per 20 amp/110 volt services and $200 per 220 volt service or hardwiring. No personal generators are allowed. Electricity request order forms will be sent to those who are accepted. Food vendors will provide and supply their own propane if required for cooking. Denver Fire Department will be on-site to inspect your operations.
Application Process – It’s Simple:
Apply. Be Accepted. Receive Acceptance Packet. Fill Out Agreement and Forms. Pay Fees.
- APPLY NOW – Pay the $35 non-refundable application fee and be considered for selection as a 2019 Taste of Asia Vendor.
- APRIL 12, 2019 – APPLICATION DEADLINE
- MAY 1, 2019 – Acceptance notifications will be emailed.
- MAY 10, 2019 – Vendor Acceptance Packets will be emailed. Packets will include vendor agreement, equipment rental form, electrical request form and other important info.
- JUNE 14, 2019 – Agreement, forms and booth fee deadline. Signed agreement, insurance documents, forms and fees must be submitted by this date.
VENDOR CANCELLATION POLICY
The $35 application fee is non-refundable and is never applied to the total booth fee.
Cancellations before June 14 will receive a 100% refund minus a $50 cancellation fee.
Cancellations from June 15-30 will receive a 50% refund minus a $50 cancellation fee.
Cancellations July 1 or later cannot be refunded.
CDBF Services:
CDBF’s goal is to provide a wide variety of foods to festival-goers, and to provide a profitable and enjoyable experience for food vendors. CDBF actively promotes and markets to an ethnically diverse and well-educated customer base. CDBF provides security, staff patrols and trash pick-up to maintain a clean, well-run, family oriented festival.
Food Vendor Selection Criteria:
The Selection Committee, will evaluate and select applicants to participate as vendors. Selection criteria is based on appropriateness to the festival mission, development of a diverse Taste of Asia food courts, past history of festival participation and adherence to regulations set by the state, city and festival management.
All food vendors must send in photos of your food presentation AND booth area/décor so the selection committee can distinguish the differences between similarly named items such as eggrolls, spring rolls, BBQ sticks, etc. If you participated last year, we kindly request that photos be updated and resubmitted again this year. Photos of your food items are vital! Follow application instructions and submit all information requested, otherwise your application could be rejected.
CDBF will manage all beverage sales. Sale of any type of beverage is prohibited unless pre-approved by CDBF.
Recycling Program:
The Colorado Dragon Boat Festival takes a very proactive and committed stance pertaining to environmentally sound practices. Continuing with our green efforts from many years ago, the purpose of this program is to utilize recycled materials wherever possible; and to minimize the amount of non-recyclable waste generated by the event. All food vendors are required to participate in this program, which has the following requirements:
- Serving Equipment – food vendor agrees that all food will be served on recyclable paperware and with recyclable plastic utensils. No Styrofoam, please.
- Cardboard Recycling – food vendor agrees to flatten and segregate cardboard boxes from trash and place them in the designated cardboard receptacles provided by CDBF.
- Packaging Materials – food vendor agrees to purchase supplies that utilize cardboard only packaging, e.g. purchase corn in crates made from recyclable cardboard instead of crates made from non-recyclable wood or metal.
Vendor Coordinator
E-mail: marketplace@cdbf.org
Phone: 303-953-7277
Dragon 5280: Colorado Dragon Boat Festival
3000 Youngfield Street, Suite 350
Wheat Ridge, CO 80215
www.cdbf.org
Email: info@cdbf.org
Office Phone: 303-953-7277
