NEW! Early Bird Vendor Application with discounted booth fees! To qualify, please submit an application and first payment by Friday, January 31.

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2020 Colorado Dragon Boat Festival
Application Information & Requirements

An annual highlight for many visitors to the Colorado Dragon Boat Festival is the Taste of Asia, where people can dine and sample a variety of Asian cuisines that they may not have tasted before. Over the years, our Taste of Asia food areas has introduced the public to food from Thailand, India, Philippines, Laos, Hawai’i, Korea, Vietnam, Japan, and more. Are you a restaurant owner or caterer who wants to share your Asian ethnic expertise with over 100,000 appreciative spectators over a summer weekend? We also serve non-Asian food items so no one goes home hungry! Now is your chance to apply!
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Please note, due to the family atmosphere of our festival, we are unfortunately not accepting vendors of THC food products. We appreciate your interest and support!​

​FEES AND TIMELINES

APPLICATION TIMELINE
Dec 1 - Jan 31: Early Bird Applications Open. Discounted booth pricing.
Jan 31 - May 1: Standard Vendor Applications Open. Regular booth pricing.
​Notice of Acceptance: Rolling.

First or Full Payment Due: At time of application.
Second Payment / Complete Payment Due: By May 1, 2020.
All Documents Due: By May 1, 2020.

FESTIVAL TIMELINE
Set Up / Load-In
Friday, July 24, 4:00-8:30pm
Saturday, July 25, 7:30-9:00am

*Power will not be available/running on Friday.

Booth Hours of Operation/Power Available*
Saturday, July 25th, 10am-7pm
Sunday, July 26th, 10am-5pm

Tear Down
Sunday, July 26, 5:30-8:30pm

Booth Fee Refund Timeline
10 days after notice of acceptance & Before May 1, 2020: Full refund
After May 1, 2020: 50% refund
After June 1, 2020: No refunds available
Application and processing fees are not refundable.

VENDOR FEES
Vendor Fees Application Fee - $35 required to submit application.
Booth Fee - Based on booth size. Details below.
Payment options - One time full payment or two half payments.
Damage Deposit - $200. Refunded if there is no damage, grease, or trash left at booth space.
Electricity Fees - Charged based on voltage and amount of electricity used
Must bring your own extension cords. Generators provided by event. No personal generators.
$100 - 20 amp/110 volts, $200 - 220 volt
Refrigerator Space Fee - $100: 4' x 2' space, $200: 8' x 4', $200+ for larger spaces
Commission Fee: Food vendors will serve their customers and accept cash/credit cards for food sales. 
At the end of each event day, food vendors will pay CDBF a 10% commission based on your net sales.

Please note: We will not charge you a booth fee unless you are accepted as a vendor.

BOOTH SIZES AND CATEGORIES

10' x 10' BOOTH
$650 Early Bird - Must submit application and first payment by January 31, 2020.
$750 Standard - Must submit application and final payment by May 1, 2020.

10' x 20' BOOTH OR FOOD TRUCK
$975 Early Bird - Must submit application and first payment by January 31, 2020.
$1100 Standard - Must submit application and final payment by May 1, 2020.

10' x 21-24' FOOD TRUCK - Trucks between 21-24 feet in width.
$1025 Early Bird - Must submit application and full/half payment by January 31, 2020.
$1150 Standard - Must submit application and final payment by May 1, 2020.

10' x 25-29' FOOD TRUCK - Trucks between 25-29 feet in width.
$1050 Early Bird - Must submit application and first payment by January 31, 2020.
$1175 Standard - Must submit application and final payment by May 1, 2020.

10' x 10' BOOTH REBATE - Booth discount given after the festival.
$200 Early Bird + Transaction Print Outs - Must submit application and first payment by January 31, 2020.
$100 Standard + Transaction Print Outs - Must submit application and final payment by May 1, 2020.

• For food vendors who use a credit card system for payment and who print out daily cash and credit transactions for both festival days. This will allow us to gain more knowledge about the effectiveness of certain menu items and peak selling times. 
• You will pay the appropriate booth fee and receive your rebate/discount after submitting your transaction print outs. Vendors who applied through the Early Bird Deadline will receive the higher $200 rebate.
• Applies to 10x10 booths only.

Larger Food Vendor Booth Spaces: Please contact us for more information.

VENDOR RULES

• Customer Payments and Commission: Food vendors will serve their customers and accept cash and/or credit cards for food sales. At the end of each event day, food vendors will pay CDBF a 10% commission based on your net sales.
  Menu Items: Limited to 6 items max.
• Beverages: Food vendors shall not sell any beverages without obtaining prior approval from CDBF. Only handcrafted, non-alcoholic, culturally relevant drinks will be considered. Our sponsor contracts do not allow for the sale or sampling of canned/bottled drinks at vendor booths. This includes water. Please help us respect our sponsorship contracts!
• Propane/Fuel: Food vendors will provide and supply their own propane if required for cooking. The Denver Fire Department will be on-site to inspect your operations.
• Electricity: No personal generators are allowed. Generators will be provided by the festival. Electrical use cost is $100 per 20 amp/110 volt services and $200 per 220 volt service or hardwiring. Electricity request order forms will be sent to those who are accepted.
• Damage Deposit: If your booth space is left clean and with no turf damage, you will not be charged for damage. If you submitted a damage deposit check, it will be voided. If damage is left by your booth, you will be charged by August 1 - either through your card or your damage deposit check.
• Insurance: Vendors must obtain general liability insurance of no less than $1,000,000, naming the Colorado Dragon Boat Festival as additional insured. If your business/organization does not have insurance, CDBF can assist in finding insurance companies that can provide economical insurance for a weekend event.
• Booth Equipment: Vendors are responsible for providing all equipment INCLUDING tent (canopy with sides), tables, chairs, etc. Please be advised that Sloan’s Lake Park has a strict “No Staking” rule, so all tents (no matter what size) must be secured with weights (concrete weights, water barrels, sand bags, etc.).  If you need to rent tents, sidewalls, tables, chairs or other equipment, CDBF will offer a suggested rental company in your acceptance packet. Booths that stake will lose their damage deposit.
• Booth Set Up: Vendors are responsible for set-up, operation, maintenance, and tear down of their booth area.
• Permitting and Regulations: Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation.  Food vendor shall satisfy all City of Denver Environmental Heath and Fire Department requirements and permits.  Vendor must also have a City of Denver sales tax license if you are selling merchandise/goods.
• Refrigerator Truck: CDBF provides a refrigerator truck for food vendors to store their items that need to be refrigerated on-site during the event. Vendors may rent space in the truck based on the amount of space used.  A form to secure this space will be available upon acceptance.  Space is limited, on a first come, first served basis.
• Booth Sharing: Subletting or booth sharing is not permitted without prior permission of CDBF.

MANDATORY FOOD VENDOR MEETING
All food vendors who are selected to participate in the festival will be required to attend a meeting or choose a conference all date prior to the event. This meeting will go over expectations and requirements for food vendors, as well as new information for this year's festival. You must attend the meeting or a conference call to receive your parking pass.

CONTACT INFO
Vendor Coordinator: Andrea Furness
marketplace@cdbf.org

PLEASE SEND CHECKS TO
Dragon 5280: Colorado Dragon Boat Festival
3000 Youngfield Street, Suite 350
Wheat Ridge, CO 80215