Food Vendor Registration
Food Vendor Registration
CDBF Services: CDBF's goal is to provide a wide variety of foods to festival-goers, and to provide a profitable and enjoyable experience to vendors. CDBF actively promotes and markets to an ethnically diverse and well-educated customer base. Temporary parking close to the exhibit site is reserved for vendor unloading. CDBF provides security, staff patrols and trash pick-up to maintain a clean, well-run, family oriented festival.
Food Vendor Selection Criteria: The Selection Committee (made up of the Colorado Dragon Boat Festival Operations Committee and its Board of Directors) will evaluate and select applicants. Selection criteria is based on appropriateness to the festival mission, development of a diverse Marketplace, past history of festival participation, and adherence to regulations set by the state, city and the festival committee.
Mandatory Food Vendor's Meeting:
Date and location to be determined. Mandatory Food Vendor's Menu Review is required with the City and County of Denver's Department of Environmental Health, Public Health Inspection Division. Call 720-865-5401 to set up your menu review before the Food vendor’s Meeting.
Hours of Operation: Set-up starts at 6:00 AM, with completion by 9:00 AM on July 25. Dismantling begins at 7:00 PM on July 26. Vendors must vacate the park by 8:30 P M.
Vendor Responsibilities: Food Vendor is responsible for providing all equipment INCLUDING tent (canopy with sides), tables, chairs. etc. Food Vendor is responsible for set up, operation, maintaining, and dismantling of the booth. The vendor shall maintain a clean and safe operation for the full duration of the festival. The vendor shall clean up booth site and remove or dispose of trash. Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation. Food vendors must meet City and County of Denver Health Department and Fire Department requirements and permits. The food vendor must provide proof of $1 million of liability insurance and Workmen’s Compensation insurance. Subletting or booth sharing is not permitted without prior permission of the CDBF. You MUST have a Colorado and a Denver Sales Tax License if you are selling any food or goods.
Recycling Program: The Colorado Dragon Boat Festival takes a very proactive and committed stance pertaining to environmentally sound practices. The purpose of this program is to utilize recycled materials wherever possible, and to minimize the amount of non-recyclable waste generated by the event. All Food Vendors MUST participate in this program, which has the following requirements:
• Serving Equipment - Food Vendor agrees that all food will be served on recyclable paperware and with recyclable plastic utensils.
• Cardboard Recycling - Food Vendor agrees to flatten and segregate cardboard boxes from trash and place them in the designated cardboard receptacles provided by CDBF.
• Packaging Materials - Food Vendor agrees to purchase supplies that utilize cardboard only packaging, e.g. purchase corn in crates made from recyclable cardboard instead of crates made from non-recyclable wood or metal.
Terms: Applications must be received by Friday, April 3, 2009 and may be e-mailed, mailed or faxed. Acceptance notices will be mailed the first week of May. Contracts will be issued and must be signed and returned by May 15, 2009 with 50% deposit. Balance is due June 1. Cancellations accepted by June 6 with refund minus a $50.00 cancellation fee. Invoices will be sent with the contract.
APPLICATION DEADLINE April 3, 2009. Applications received after that date will be placed in a waiting list for consideration as space becomes available.
PRICE LIST for FOOD VENDORS
• 10 x 10 SPACE $625.00 + 10% of net sales
• 10 x 20 SPACE $925.00 + 10% of net sales
• 20 x 20 tent SPACE $1250.00 + 10% of net sales
Exhibitor fee includes:
• Two 20-amp circuits of 110-volt electricity (220-volt available upon request at an additional charge).
• Advance consultation and support regarding menu items, equipment, licenses and more.
• Enthusiastic volunteers specifically assigned to assist in the culinary area prior to and during the Festival
• Two prominent ATM cash machines specifically placed in Taste of Asia for Festival patron use.
• Festival staff dedicated to delivering an exceptional Culinary Program.
Clean-up Deposit: Food Vendors must submit a $200.00 clean-up deposit, returned after walk-through.
Propane: Food vendors requiring propane must order and pay directly to the CDBF selected propane provider. Propane orders will be accepted at the mandatory food vendor meeting.
E-mail: marketplace@cdbf.org
Or contact Carol Hiller, Marketplace Committee
(303) 282-5073
By completing the application before April 3, you will receive a 10% discount on your booth fee. (NOTE: vendor fees are not due until the end of April!)
APPLY HERE!